Privacy statement of Staff Kinetics Holding B.V., Staff Kinetics Aupair B.V., Staff Kinetics Recruitment B.V., Staff Kinetics Consultancy B.V. and Staff Kinetics Domestic Services B.V.
This is the privacy statement of the private limited liability companies Staff Kinetics Holding B.V. registered under the Chamber of Commerce (hereinafter also referred to as 'CoC') number 77625196, Staff Kinetics Aupair B.V. registered under CoC number 77626311, Staff Kinetics Recruitment B. V. under CoC number 77626168, Staff Kinetics Consultancy B.V. under CoC number 77626516 and Staff Kinetics Domestic Services B.V. under CoC number 77626532 and all established at World Trade Center Schiphol Airport, Schiphol Boulevard 127, 1118BG, Schiphol. These 5 private limited liability companies will be referred to below as: Staff Kinetics. This document explains how Staff Kinetics handles the processing of your personal data. Staff Kinetics exercises the greatest possible care when processing your personal data.
Acquisition of personal data:
If you use the services of Staff Kinetics, you will provide some personal data to Staff Kinetics, or personal data will be obtained from you under an agreement. Personal data means all data relating to an identified or identifiable natural person.
Categories of personal data
Staff Kinetics processes the following categories of personal data:
- Contact, name and address details
- A completely duplicated passport
- Current residence permit / Visa
- Two references
- Application form
- Interview form
- Intake form
- Birth certificate
- Antecedents form
- VOG certificate (Certificate of Good Conduct)
- BPR / GBA extract
- Marriage certificate
- Diplomas and certificates
- BSN number
- Visa and residence permit data
- Profile photo
- Completed profile for host family
- Social media accounts / profile
- Date of birth
- Driving licence
- Gender
- Financial data
- Other personal data provided by you.
Purpose of the processing
The personal data processed by Staff Kinetics are intended to:
- Contact you to inform you about the services you have requested and the performance of these services;
- Perform its services;
- Improve its services;
- Make payments;
- Comply with legal obligations;
- Carry out marketing and communication;
- Improve the website by analysing visitor behaviour on the website;
- Send out newsletters;
- Exchange data with third parties for the performance of the services.
Basis of processing
The processing of personal data is only permitted on the following grounds: (i) legal obligation, (ii) performance of the agreement, (iii) obtained (explicit) consent of the data subjects, and (iv) justified interest. Personal data is processed when providing the services of Staff Kinetics. Staff Kinetics will only process data that Staff Kinetics deems necessary for the purpose of (improving) its services and will handle with care the (personal) data gathered about you and your use of the services. The basis for processing these data is an agreement that you have entered into with Staff Kinetics. Personal data about you may also be processed when you visit the website www.staffkinetics.com if you have given permission to do so.
Need for processing
The processing of your personal data is necessary in order to provide the service. The services provided by Staff Kinetics cannot be fully performed without processing your personal data. If your explicit consent is required for specific purposes relating to the personal data, you must give your consent separately.
Automated decision-making
There is no automated decision-making.
Retention period
The personal data processed by Staff Kinetics are stored in accordance with the relevant legislation and regulations. If a longer retention period is required by law or regulation, the personal data will be retained for a longer period in accordance with these requirements. All personal data (obtained or otherwise) will be retained for no longer than is strictly necessary.
Processing by third parties
Staff Kinetics only shares personal data with third parties if this is strictly necessary for the performance of an agreement and in order to comply with relevant laws and regulations. No personal data is sold. Staff Kinetics may be under a statutory obligation to share personal data with third parties. If personal data is shared with third parties, processing agreements are formed for this purpose. The third parties with whom personal data is shared include:
- The Accountant, for the performance of the agreement. The categories of personal data that are processed are contact and name details and financial data.
- Software suppliers, for the performance of the agreement. The categories of personal data that are processed are the location data, the email address, contact and name details.
- Website manager, for the performance of the agreement. The categories of personal data that are processed are the location details, email address, contact and name details.
- The third parties engaged by Staff Kinetics for the performance of the agreement. The categories of personal data that are processed are location data, email address, contact and financial data.
Security of Personal Data
Staff Kinetics takes the protection of your personal data seriously and takes appropriate technical and organisational measures to ensure a level of security appropriate to the risk, taking into account the latest technology, implementation costs, as well as the nature, scope, context and purposes of the processing and the varying degrees of probability and seriousness of the risks to the rights and freedoms of individuals.
Website disclaimer
By using the website, you agree to the disclaimer. Staff Kinetics reserves the right to change the content of its website and/or this disclaimer at any time without prior notice to its customers and/or users of the website. The content of the website has been compiled with the greatest possible care but may nevertheless contain inaccuracies or be incomplete. Staff Kinetics accepts no liability whatsoever for damage caused by or resulting from the use of the website. The use of this website is entirely at the user's own risk and expense. No rights can be derived from the content of the website. All texts on the website are protected by copyright and are the property of Staff Kinetics insofar as they do not belong to third parties.
Cookie policy
Staff Kinetics uses technical and functional cookies to optimise the website. Cookies are small text files that are sent by visiting a website to make user experiences more efficient. Staff Kinetics may, by law, store cookies on your device if these cookies are strictly necessary in order to use the website. Other types of cookies require your consent. We recommend that you accept the cookies in order to make the website more user friendly. Visitors to the website have a check-in option.
The cookies used by Staff Kinetics are functional cookies: these cookies ensure that the website works properly. These cookies do not affect personal privacy, so no permission needs to be requested or granted. For example, these cookies store your browser settings so that our website can best be viewed, or that the website remains accessible (load-balancing) but also cookies that ensure that no other cookies may be placed (no follow).
On the Staff Kinetics website, Google cookies are also placed for the purpose of Google Analytics. We do not keep track of what you do on the internet. Google Analytics may be required by applicable laws and regulations to provide access to this data. As a result, Staff Kinetics cannot link information to a natural person. If you have any questions about this, please contact us at: info@staffkinetics.com.
Use of Social Media
Staff Kinetics uses cookies from third parties to optimise the website. Some cookies are placed by third party services that are displayed on the website. Third parties include Google Analytics and Social Media (LinkedIn, Facebook, Twitter, YouTube and Instagram). The use of cookies from other companies (third parties) is subject to the privacy and cookie policy of the company concerned. When you click on the Social Media button on the website, a Social Media cookie is placed. This enables the Social Media party to recognise your IP address as soon as you share an article on the website. Staff Kinetics refers to the privacy and cookie statements of Social Media parties and the data and/or personal data they collect with these cookies.
Browser settings
If you do not want websites to place cookies on your device with which you view the website, you can adjust your browser settings. Before a cookie is placed, you will receive a warning and must give your consent to the cookie. If you do not, this may result in the website malfunctioning, for example. You can adjust your browser settings so that your browser rejects all cookies including the cookies of third parties. You can also delete placed cookies. To do this, you need to adjust the settings of your browser in preferences and then you can adjust the privacy settings.
This privacy statement does not apply to third party websites that are linked to this website by means of links. We cannot guarantee that these third parties will handle your personal data reliably or securely. We recommend that you read the privacy statements of these websites before using them.
Rights of data subjects
As a data subject, you have the following rights:
- Right of inspection;
As a data subject, you have the right to be informed whether or not your personal data is being processed and, if so, to obtain access to the processing thereof.
- Right to rectification;
You have the right to obtain rectification and addition of incorrect data.
- Right of data erasure.
A data subject shall be entitled, without unreasonable delay, to have their personal data deleted.
- Right to restriction of processing;
As a data subject, you have the right to restrict the processing of your personal data. Please contact Staff Kinetics for this.
- Right to transferability of data;
A data subject has the right to obtain the personal data that they have provided to Staff Kinetics in a structured, conventional and machine-readable form, and to transfer this data to Staff Kinetics without being obstructed by the data controller to whom they were provided.
- Right to object;
The data subject shall have the right to object at any time to the processing of personal data pertaining to them, on account of reasons relating to their particular situation, including profiling based on those provisions. Staff Kinetics will discontinue the processing of personal data unless there are compelling legitimate grounds for processing that outweigh the interests, freedoms and rights of the data subject relating to the exercise, institution or substantiation of a legal claim.
Complaint
If you have a complaint about how Staff Kinetics handles your personal data, or wish to exercise any of the above rights, please contact us on our website, by email info@staffkinetics.com or by telephone on +31 (0)20 308 5295. To be certain that you wish to exercise a right, Staff Kinetics requests that you enclose a copy of your proof of identity. You can black out your passport photo and MRZ (strip with numbers at the bottom) to protect your privacy. Staff Kinetics will respond to your request as soon as possible, but no later than 4 weeks. You can also submit a complaint to the Personal Data Authority. This is the competent enforcement authority. You can contact them via this link:https://autoriteitpersoonsgegevens.nl/nl
Changes to Privacy Statement
Staff Kinetics may change the privacy statement at any time. The most recent version is published on the website. Always check the website for the most recent version. If the new privacy statement has an impact on the way in which we process data already collected about you, we will inform you by email.
This version was most recently issued on 1 July 2020.